About the Handbook
Student Code of Conduct
University Policies: A through H
University Policies: I through Z
2022-2023 Student Handbook
POLICIES AND PROCEDURES
All those who enroll in the university accept the terms and conditions stated in the Student Code of Conduct and Policies. Students must also follow the policies and procedures in all university publications when applicable. The university reserves the right to suspend or dismiss any student at any time when, in the judgment of university authorities, the general welfare demands such action.
All policies, practices, procedures and regulations listed in university publications are subject to change. Policies may change due to State of Illinois Reopening Regulations, Illinois Department of Public Health, Cook County Department of Public Health, or the Centers for Disease Control and Prevention, particularly as it relates to COVID-19. Every effort will be made to provide appropriate supplements and announcements indicating major alterations in current policies, practices, procedures and regulations.
To receive more information about university policies and procedures, contact the Office of the Dean of Students at (708) 524-6822.
As a Sinsinawa Dominican-sponsored institution, Dominican University prepares students to pursue truth, to give compassionate service and to participate in the creation of a more just and humane world.
Dominican University will be an innovative leader in empowering graduates from diverse backgrounds to meet the challenges of an increasingly interdependent world.
Dominican University is a diverse, relationship-centered community rooted in a vibrant liberal arts and sciences education, offering rigorous, integrative, and innovative undergraduate, graduate and professional programs. At the heart of the University is its Catholic, Dominican tradition, grounded in the compatibility of faith and reason, which affirms the dignity of the human person and concern for the common good. The University's curricula, research and campus life demonstrate a commitment to ethics, community service, social justice and global citizenship. Dominican University educates one student at a time in the company of others, engaging a multiplicity of cultural, religious and secular worldviews, transforming students, faculty and staff into agents of positive change.
COMMITMENT TO NONDISCRIMINATION
It is the policy and practice of Dominican University to provide and promote employment and academic opportunities for all students, faculty and staff members without regard to race, color, gender, age, marital status, order of protection status, religion, sexual orientation, gender identity, medical condition, national origin, ancestry, military status, physical or mental disability, or pregnancy (collectively, “the bases for unlawful discrimination”). All students, faculty and staff members are expected to abide by this policy and to assist in its enforcement.
It is the policy of the University to hire, accept, train, educate, promote, compensate and/or administer all employment and/or academic practices, as the case may be, without regard to any of the bases for unlawful discrimination. Harassment, including sexual harassment, of staff members, students or faculty members because they are members of any of the previously-stated protected groups is strictly prohibited and will not be tolerated. Any student, faculty member or staff member who engages in such prohibited conduct will be subject to appropriate disciplinary action, up to and including termination or dismissal, depending on the seriousness of the conduct in question and the surrounding circumstances.
The University will periodically develop and mandate training programs for students, faculty and staff members in furtherance of this policy. Failure to participate in mandatory training may result in registration holds for students and notices of non-compliance or other disciplinary action for members of the faculty and staff.
The COVID-19 pandemic has been a disruptive, stressful influence on all of our lives. As a member of the Dominican University community, I understand that I have an important role in keeping myself healthy and in protecting others from the spread of this virus. My commitment to the following community expectations is a lived expression of Dominican caritas and veritas.
• Extending patience and support to others, knowing that this is a complex and stressful situation for all
• Fostering a just and humane campus climate by treating each person fairly and with respect, and helping one another to adhere to this commitment with compassion and empathy
• Complying with the University’s vaccination policy
• Following recommendations and requirements related to travel and gatherings on and off campus
• Apprising visitors and guests on campus, including in the residence halls, of Dominican’s policies
• Washing my hands frequently with soap and water or sanitizing them regularly
• Complying with mask mandates, when in place
• Practicing respiratory etiquette and covering my cough/sneeze
• Cleaning and disinfecting my personal space, shared common space, and my belongings daily
Monitor and Care
• Conducting daily self-monitoring for symptoms of COVID-19
• Reporting any positive COVID-19 tests to the COVID Tracker
• Agreeing to self-isolate if I test positive for COVID-19 and to follow guidance on returning to campus
• Participating in COVID-19 testing, if required
• Participating fully and honestly with contact tracing to determine whom I may have exposed to COVID-19
I understand that Dominican University may modify these guidelines and expectations, based on the fluidity of the COVID-19 virus. It is my responsibility to stay informed to protect myself and the University community. I also acknowledge that these expectations are a condition of my enrollment and/or employment and that any failure to comply with the Caritas Commitment may lead to disciplinary action.
I understand COVID-19 is a highly contagious virus and it is possible to contract the disease, even if I follow all of the safety precautions above and those recommended by the CDC, local health department, and other agencies. I understand that, although the University is following the guidelines issued by the CDC and other experts to reduce the spread of infection, I can never be completely shielded from all risk of illness caused by COVID-19 or other infections.
I understand that Dominican University is not responsible, and cannot be held liable, if any community member becomes infected with COVID-19.
I have read this document and understand it is my responsibility as a member of the Dominican community to uphold the Caritas Commitment.
Student Code of Conduct Philosophy
Dominican University students experience an environment that encourages intellectual growth through free inquiry. We recognize that freedom to teach and learn depends upon truthful and caring conditions in the classroom, on the campus and in the larger community. The maintenance of the traditions of truth and caring demands a high standard of respect for the rights and dignity of others and for adherence to the necessary policies established to give order to our daily lives. Dominican University expects responsible social conduct of students, which reflects well on themselves and the university.
Dominican University is committed to fostering a campus environment that is conducive to academic inquiry, productive campus life, thoughtful study and discourse. A community exists on the basis of shared values and principles. At Dominican University, student members of the community are expected to uphold and abide by the standards of conduct that form the basis of the Student Code of Conduct. These standards are embodied within a set of core values that include integrity, social justice, respect, community and responsibility. When members of the community fail to exemplify these values, campus conduct proceedings are used to assert and uphold the Student Code of Conduct.
Ultimately, each member of the Dominican University community is expected to assume responsibility for their conduct and to assume reasonable responsibility for the behavior of others. On occasion, this may involve bystander intervention when one member observes another in inappropriate conduct. At other times it will involve cooperation when the authorities are investigating instances of alleged misconduct.
The Student Code of Conduct is committed to an educational and developmental process that balances the interests of individual students with the interests of the University community. The student conduct process at Dominican University is not intended to punish students. Rather, it exists to protect the interests of the community and to challenge those whose behavior is not in accordance with our standards. Sanctions are intended to challenge students’ moral and ethical decision-making and to help them bring their behavior into accord with our community expectations. When a student is unable to conform their behavior to community expectations, the student conduct process may determine that they should no longer share in the privilege of participating in this community.
Students should be aware that the student conduct process is quite different from criminal and civil court proceedings. Procedures and rights in student conduct proceedings are conducted with fairness to all, but do not include the same protections of due process afforded by the courts. Fair process, within these procedures, assures written notice and a hearing before an objective decision is made. It assures that no student will be found in violation of university policy without information showing that it is more likely than not that a policy violation occurred, and that any sanction will be proportionate to the severity of the violation and to the cumulative conduct history of the student.
Standards of Behavior
In accordance with the university motto Caritas et Veritas, compassion and truth, Dominican University has developed standards of behavior in support of the intellectual, physical, spiritual and emotional development of each student.
IntegrityDominican University students exemplify honesty, honor and a respect for truth in all of their dealings.
CommunityDominican University students build, enhance and value their community.
Social JusticeDominican University students are just and equitable in their treatment of all members of the community and act to discourage and/or intervene to prevent unjust and inequitable behaviors.
RespectDominican University students show positive regard for self, each other, for property, and for the community.
ResponsibilityDominican University students are given and accept a high level of responsibility to self, to others and to the community.
Students at Dominican University are annually emailed a link to the Student Code of Conduct and are responsible for knowing the information, policies and procedures outlined. The Student Code of Conduct and the student conduct process applies to the conduct of individual students and university-affiliated groups, organizations, teams, etc.
The Student Code of Conduct is based on shared values and sets a range of expectations for the Dominican University student no matter where or when their conduct may take place. Therefore, the Student Code of Conduct will apply to behaviors that take place on the campus, at college-sponsored events, and may also apply off campus when the administration determines that the off-campus conduct affects a substantial college interest. A substantial University interest is defined to include:
The Student Code of Conduct may be applied to conduct that takes place during the time a person is enrolled as a student, including intra-semester breaks and between semesters. Further, the Student Code of Conduct applies to guests of community members, whose hosts may be held accountable for the misconduct of their guests. The Student Code of Conduct also protects visitors to and guests of Dominican University, and they may initiate grievances for violations of the Student Code of Conduct committed by members of the Dominican University community against them.
The Student Code of Conduct may be applied to behavior conducted online, vie email or other electronic medium. Students should be aware that online postings such as blogs, web postings, chats and social networking sites are in the public sphere and are not private. These postings can subject a student to allegations of conduct violations if evidence of policy violations is posted online. The University does not regularly search for this information but may take action if and when such information is brought to the attention of University officials.
There is no time limit on reporting violations of the Student Code of Conduct; however, the longer someone waits to report an offense, the harder it becomes for University officials to obtain information and witness statements and to make determinations regarding alleged violations.
Dominican University reserves the right to take disciplinary action against any student whose behavior undermines the academic or social purposes, safety or order of the campus community. Disciplinary action is usually initiated by a written complaint or report submitted by any member of the Dominican community or guest. While it is possible to submit an anonymous report, an individual filing a report is encouraged to include their name on the report in order to expedite a disciplinary inquiry. Reports can be filed with the Office of the Dean of Students, Campus Safety or Student Life.
The following types of misconduct, whether committed by a student or their guests, are only examples and not exhaustive of the kinds of behavior subject to student disciplinary action. In addition to university regulations, all federal, state and municipal laws must be obeyed. All policy violations will be reported to the Office of the Dean of Students.
University as ComplainantAs necessary, Dominican University reserves the right to initiate a complaint, to serve as complainant and to initiate conduct proceedings without a formal complaint by the victim of misconduct.
Prohibition against Retaliation
Dominican University strictly prohibits any adverse action against any individual for reporting incidents, providing information, or exercising their rights under this policy. No individual who makes a complaint alleging a violation of this policy or who participates in the investigation or resolution of a complaint shall be subject to retaliation as a result of such activity or participation. Retaliation is defined as conduct that 1) adversely affects the individual’s employment or their opportunity to access or benefit from the University’s programs or activities; and 2) is motivated in whole or in part by the individual’s participation in the complaint process. Retaliation exists when action is taken against a complainant or participant during the complaint process or after the resolution of a complaint.
Retaliatory actions include threats or actual violence against a person or that person’s property or threats on social media. Retaliation may involve engaging in ridicule, intimidation, bullying, or inciting adverse educational or employment consequences, or colluding with others to embarrass or punish an individual who filed a complaint or participated in an investigation, or hearing. Retaliation is not limited to the complainant or respondent— any individual or group of individuals involved in an investigation can engage in or be affected by retaliatory conduct.
Any acts of retaliation shall be grounds for disciplinary action, up to and including dismissal from the University.
False ReportsDominican University will not tolerate intentional false reporting of incidents. It is a violation of the Student Code of Conduct to make an intentionally false report of any policy violation, and it may also violate state criminal statutes and civil defamation laws.
Group ViolationsWhen members of groups, individuals acting collusively, or members of an organization act in concert in violation of any policy, they may be held accountable as a group, and a hearing may proceed against the group as joint accused students. In any such action, however, determinations will be made with respect to the involvement of each accused individual.
Immunity for VictimsDominican University encourages the reporting of conduct code violations and crimes by victims. Sometimes victims are hesitant to report to college officials because they fear that they themselves may be accused of policy violations, such as underage drinking at the time of the incident. It is in the best interests of this community that as many victims as possible choose to report to university officials. To encourage reporting, Dominican University pursues a policy of offering limited immunity from policy violations related to the incident.
Bystander Intervention The welfare of students in our community is of paramount importance. At times, students on and off campus may need assistance. Dominican University encourages students to offer help and assistance to others in need. Sometimes, students are hesitant to offer assistance to others for fear that they may get in trouble themselves. Dominican University pursues a policy of limited immunity for students who offer help to others in need. While policy violations cannot be overlooked, the university will provide educational options, rather than punishment, to those who offer their assistance to others in need.
Parental NotificationDominican University reserves the right to notify parents/guardians of dependent students regarding any conduct situation, particularly alcohol and other drug violations. The university may also notify parents/guardians of non-dependent students who are under age 21 of alcohol and/or drug policy violations. Where a student is non-dependent, Dominican University will contact parents/guardians to inform them of situations in which there is a health and/or safety risk. Dominican University also reserves the right to designate which university officials have a need to know about individual conduct complaints pursuant to the Family Educational Rights and Privacy Act.
Notification of OutcomesThe outcome of a campus hearing is part of the educational record of the accused student and is protected from release under a federal law, FERPA. However, Dominican University observes the legal exceptions as follows:
DefensesDominican University respects and values the self-reflection that is required to explain behavioral patterns leading to policy violation. While your reason will not excuse your actions, Dominican University will take the legitimacy of your reason into consideration in addressing the proper sanction.
Under the Student Code of Conduct, the Dean of Students or designee may impose restrictions and/or separate a student from the community pending the scheduling of a conduct hearing on alleged violation(s) of the Student Code of Conduct when a student represents a threat of serious harm to others, is facing allegations of serious criminal activity, to preserve the integrity of an investigation, to preserve University property and/or to prevent disruption of, or interference with, the normal operations of the University. Interim actions may include separation from the institution or restrictions on participation in the community pending the outcome of a conduct hearing.
During an interim suspension, a student may be denied access to University housing and/or the University campus/facilities/events. A student is responsible for all tuition and fees during an interim suspension. As determined by the Dean of Students, this restriction may include classes and/or all other University activities or privileges for which the student might otherwise be eligible. At the discretion of the Dean of Students and with the collaboration with the appropriate College Dean(s), alternative coursework options may be pursued to ensure as minimal impact as possible on the responding student.
The Dean of Students and/or their designee(s) is responsible for the interpretation and implementation of university policy regarding student rights and responsibilities. In the event that a student violates the code of conduct, they will be given fair process according to the guidelines of the conduct process and the student’ rights and responsibilities.
CONDUCT OFFICERSConduct officers can be both faculty and/or staff that have participated in training offered by the Dean of Students office. These individuals hear cases delegated to them by the Dean of Students. The conduct officer(s) will decide if a student is responsible or not responsible for the alleged violation(s).
CONDUCT HEARINGSThere are three types of conduct processes. The conduct type will be determined on the severity of the alleged violation and/or the conduct history of the student(s) involved. The rights of a student are the same in each hearing type as stated in the Student’s Rights and Responsibilities section. The conduct hearing will be scheduled around the student’s academic schedule.
Administrative HearingSingle or multiple designee(s) of the Dean of Students. Administrative hearings will be used for first time offenses or lower level offenses, as determined by the Dean of Students.
Dean of Students Conduct BoardA conduct board made up of staff and/or faculty, all acting as Dean of Students designees. This type of hearing is used for more egregious violations or repeat offenders.
Alternative Dispute ResolutionThe University reserves the right to utilize, at its discretion, an Alternative Dispute Resolution. These may include, but are not limited to; arbitration, mediation, and restorative justice approaches.
Mediation is an alternate dispute resolution process intended to facilitate restoration and reconciliation of relationships. If mediation is determined an appropriate alternative, all parties agree to meet with an impartial trained mediator(s) to discuss the incident and attempt to resolve it amicably. Mediation is successful when the parties have reached a consensus about the details of the incident and how it will be resolved. Mediation is a voluntary process and any party may request that mediation be terminated at any time.
All parties must agree to an Alternative Dispute Resolution and to be bound by the decision with no Review available. Any unsuccessful Alternative Dispute Resolution can be referred to a conduct hearing.
The Dean of Students may also suggest that complaints that do not involve a violation of the Student Code of Conduct be referred to an Alternative Dispute Resolution.
A student has the right to request a review of a decision made at the initial hearing by a conduct officer(s). If a review request is denied, no further requests are allowed for the same case. If a review is granted, the review board’s decision is final and no further reviews will be considered.
A request for a review must be submitted using the online form on Star Tracker, to the office of the Dean of Students within 72 hours (three business days) after a student is notified of the outcome of the conduct hearing. To access the form select “Ask for Help”. Then on the drop down menu choose “Student Conduct Request for a Review.”
Except as required to explain the basis of new information, a review will be limited to review of the initial hearing and supporting documents for one or more of the following purposes:
The Dean of Students, and/or their designee(s), will conduct an initial review to determine if the review request meets the grounds and is timely. If the Review Request is not timely or substantively eligible, the original finding and sanction will stand and the decision is final.
If the review request is considered to have merit, a review board will be convened. A review is heard by a review board made up of three individuals designated by the Dean of Students, none of whom have been involved in the original hearing. If the reason for Review is to consider new information, the Dean of Students may decide to return the information to the original hearing board for Review. Any sanctions given to the students in the initial hearing are not binding unless the Dean of Students decides otherwise. The review board has the right to call the initial conduct officer(s).
A review of the decision made at the initial hearing is NOT a rehearing of the case. The review board will consider the merit of the student’s allegations and decide a course of action by majority vote. The review board may choose to affirm the original decision or if overturned, a new sanction may be given, an alternate action may be imposed, and/or a new hearing may be convened.
Following is a list of possible sanctions. Sanctions not on this list may be given for violations of the Code of Conduct.
Violations of the Caritas Commitment are violations of the Code of Conduct and can result in sanctions, such as warnings, fines, educational/creative projects or a suspension.
A student is responsible for all tuition and fees during a suspension or if a dismissal is implemented. Any of the above sanctions may be imposed upon groups or organizations found in violation of the Student Code of Conduct. In addition, deactivation, de-recognition, loss of all privileges (including status as a University registered group or organization), for a specified period of time.
Failure to Complete Conduct Sanctions
All students, as members of the University community, are expected to comply with conduct sanctions within the time frame specified by the Dean of Students or designee. Failure to follow through on conduct sanctions by the date specified, whether by refusal, neglect or any other reason, may result in alternate sanctions being implemented (such as a fine for non-compliance), a new hearing, and/or suspension from the University.
All conduct records are maintained by the University for seven years from the time of their creation except those that result in separation (suspension or dismissal, including from housing) which are maintained indefinitely.
For a full listing, consult the University Bulletin at http://bulletin.dom.edu/.
Drug Free Campus/Workplace Policy Statement
The Drug-Free Schools and Communities Act mandates that institutions of higher education adopt and implement a policy designed to prevent the unlawful possession, use, dispensation or distribution of illicit drugs and alcohol by faculty, staff and students and, provide certification to the Department of Education that such a policy is in place. The university has developed this policy not only in response to this federal anti-drug legislation, but also to provide a healthy environment by preventing the use of drugs or the abuse of alcohol within the university community.
Any faculty, staff or student who violates this policy or does not cooperate with the university in its attempts to maintain a drug-free environment will face disciplinary action up to and including termination/expulsion from the university. Such persons also may be required, as a condition of continuing their relationship with the university, to enroll in substance-abuse counseling and/or a treatment program at their own expense.
Individuals violating any town ordinances, state criminal laws or federal laws relating to alcohol or drug use may risk fines and imprisonment. In the event prosecution occurs outside the University, students may also be subject to the University’s Student Conduct process.
Faculty, staff and students are encouraged to familiarize themselves with resources available in the area for substance-abuse counseling and treatment. In addition, the counseling services in the Wellness Center are available to assist students with substance-related problems. The Wellness Center respects the confidential nature of information shared by participants in its programs. Faculty and staff may utilize the resources in the Employee Assistance Program available through Human Resources to receive referrals. If questions arise related to any of these guidelines or policies, please direct them to the appropriate university department.
This policy applies to all Dominican University faculty, staff and students.
Dominican University’s alcohol policy, written in accordance with the Drug-Free Campus Act and Illinois State law, supports the mission of the institution and its academic goals.
Any event sponsored by a university department, organization or group at which alcohol will be served or consumed must be approved by the Dean of Students. A checklist assuring all liability and risk management standards have been adhered to will be completed by the hosting/sponsoring department or division. Student organizations or groups are encouraged to meet with the Dean of Students early in the event planning process to determine if approval will be granted.
The hosting/sponsoring department or division of the event is responsible for all aspects of the event including, but not limited to, the following standards:
The unlawful use, possession, manufacturing, selling, and/or distribution of illicit drugs are strictly prohibited at Dominican University. Students, who use, sell, create, possess, distribute or provide controlled substances will be subject to disciplinary action as outlined in the student code of conduct.
Although Illinois has passed laws allowing the use of medical cannabis and recreational cannabis in certain circumstances, federal laws classify cannabis as a controlled substance and prohibit cannabis use, possession, and distribution on property owned by institutions of higher education or in any activities operated by such institutions. In addition, the applicable Illinois laws indicate that colleges and universities are not prevented from prohibiting cannabis consistent with federal law. As such, the use, possession, and distribution of cannabis on DU’s campus (or other DU property) or as any part of its activities remains prohibited, notwithstanding Illinois laws legalizing the use of medical and recreational cannabis.
Any drug or drug paraphernalia will be confiscated from the student and not returned. This includes, but is not limited to, lighters, roach clips, scales, bowls, baggies, hookahs, bongs, pipes, e-cigarettes, etc.
When adjudicating any case involving drugs, physical evidence of drug use is not required for a finding of responsibility in a case. Scent or smell of drug use, or other behaviors and/or observations made by students and/or university officials and personnel, may be used in determining the outcome.
This policy has been created through the collaboration of departments and students in order to preserve the safety of the Dominican University community and to support successful planning of dances by student organizations or campus groups.
Due to safety concerns hover boards and drones are banned from all Dominican University properties and buildings. Hover boards include but are not limited to self-balancing scooters, hands free segways & electric powered skateboards. Drones are unmanned aerial vehicles, similar to remote controlled model airplanes, many with camera/video capabilities.
All students are required to provide the University with the name of an emergency contact person. Emergency contact information can be completed, reviewed and updated through myDU. If the student is under the age of 18, the emergency contact person must be a parent or legal guardian.
The emergency contact person may be contacted during medical emergencies, depending on the severity of the situation. Students are also able to identify different contact information if there is a missing student report or a mental health emergency.
Failure to submit emergency contact information may result in a fine.
DU provides an Emergency Notification System that will send you a text to a cell phone number that you designate. The intent of this system is to send you a text when an Emergency exists on our campus. You cannot opt out of getting messages to your Dominican email, but you can choose to get email messages and texts to other email address and phone numbers.
To enroll in the Emergency Notification System, login to MyDU (http://mydu.dom.edu) and click on the Emergency Notification System link on the left hand side of the page.
Student groups that require food at their meetings/events must follow the guidelines established by Dining Services. Dining Services is the contracted catering provider for Dominican University and menus are available to groups upon request. Any outside food, either catered, purchased, or homemade, must be approved by Student Life for events and meetings. The only exceptions to this policy are individually wrapped and sealed items that do not require heat or refrigeration. Requests for approval must be received one week prior to your event or meeting.
For any food being distributed by student organizations, information must be posted and available regarding where the food was purchased as well as ingredients contained in the food.
A food vendor may donate food items to an event or organization in exchange for publicity or marketing purposes. However, such donations must be approved through Student Life.
If food is being provided by a third party vendor, student organizations must first complete the waiver process with Dining Services. Food Handling Licenses must be on site at any event with food from outside restaurants.
Student organization events sponsored with food are subject to further review by Student Life.
Students must abide by the posted hours and purpose for facilities and buildings.
Only recognized student organizations and groups may reserve university facilities for approved events and activities. All facilities reservation processes must be followed.
Students are expected to abide by the federal laws and the laws of the State of Illinois prohibiting illegal gambling. Though gambling is permitted under the law in some contexts, students should familiarize themselves with Illinois’ criminal statute on gambling found at 720 ILCS 5/28-1. For example, this statute allows gambling on sports consistent with the Sports Wagering Act, but the Sports Wagering Act requires that a person placing a wager on sports must be at least 21 years of age. In addition, note that Dominican University prohibits all forms of gambling on its property or as any part of its activities, as well as the use of the University’s computers or network for gambling purposes.
Students and student organizations are responsible for the behavior of their guest(s) while they are on property owned or controlled by the university or in attendance at its sponsored events. The host student or student organization assumes full responsibility for the guest compliance with all prescribed university policies and procedures, including those specific to residence hall visitation.
Residence Hall Visitation
The visitation policy allows for 24-hour visitation on all floors in the residence halls. Residence hall students are allowed to have guests under the following policy:
All acts of hazing by any individual student, athletic team and university registered student club or organization and any of its members or alumni are prohibited. Students are entitled to be treated with consideration and respect, and no individual may perform an act that is intended to cause ridicule or humiliation, physical or psychological harm or social ostracism to any other person within the university community. Individuals will be held accountable for their own actions, and neither citing the activity as a “tradition” nor being coerced by current or former student leaders of such groups or organizations will suffice as a justifiable reason for participation in such activity. Examples of prohibited behavior under the hazing category include but are not limited to:
This list is not exhaustive and any student or organization found to be involved in any hazing activity will face conduct action. Violation of this policy exists irrespective of the voluntary or consensual participation in the hazing activity by the person being hazed.
All F1 or J1 Visa holders must be covered by health insurance that meets University guidelines. Students with an F1 or J1 Visa must present qualified coverage to the Wellness Center by the first day of class or they will be enrolled in health insurance at the student’s expense.
Identification Card – Star Card
The Star Card is a vital component of your day-to-day experience at Dominican University. Students are required to have their Star Card on them at all times while on campus. In addition to identification purposes, the Star Card is used for checking out materials in the library, Meal Plan or Dining Services and building/facility access.
Altering your Star Card or using another person’s Star Card is a violation of the Code of Conduct.
All students, graduate and undergraduate, are required to comply with the University policy for Immunizations and Vaccinations.
Students must go to Wellness Center Online, login with DU credentials and document the following:
Students in education, nutrition, nursing and physician assistant programs must meet additional requirements as determined by their College.
Students that are registered in a fully online academic program, as designated by the College, are exempt from meeting this requirement. Students that are registered for all online classes in a term but not in a fully online academic program are required to comply.
All students are required to provide documentation that they are fully vaccinated against COVID-19. Please refer to the World Health Organization for the list of approved COVID-19 vaccines. This requirement is in addition to the existing State of Illinois requirements for immunizations. To demonstrate compliance, students need to upload their vaccination card to the Wellness Center online portal.
Being fully vaccinated includes the two week period after the final dose is given.
State of Illinois Immunization Requirements
Illinois state law requires that these immunizations (MMR, TDAP, and Meningitis) be documented, and if documentation is not available, students may be subject to removal from classes if there is an outbreak of communicable diseases.
All students, graduate and undergraduate, taking 6 or more hours are required to comply with State of Illinois requirements for documenting immunizations.
Immunization records are available from your high school, previous university or your personal physician and may be uploaded at dom.edu/Wellness. The Wellness Center can affordably provide any missing immunizations and blood tests to verify and document immunity. If you are submitting a blood test as proof of immunity, you need to supply numerical values from an accredited laboratory.
Failure to comply with the University Immunization and Vaccination requirement will result in a $150 fine per semester.
Medical and Religious Exemption
You can apply for a medical or religious exemption. Exemption forms our found here. All exemptions must be signed by a healthcare provider.
All students are strongly encouraged to get a yearly influenza vaccine to prevent flu.
All incoming students are required to be screened for risk factors for Tuberculosis (TB) through a screening questionnaire. International students and students arriving from or having traveled for extended time to countries with an increased incidence of TB will be tested because this subpopulation has been identified epidemiologically as having a higher incidence of Latent Tuberculosis Infection and an increased risk for developing active TB disease. While all incoming students will be screened, only those students with identifiable risk factors for exposure to TB and/or for TB disease will be tested. Incoming students at low risk will not be tested for TB. Students with a documented previous positive test will not be retested.
Completion of TB clearance is mandatory for all students with a positive TB test. Failure to complete the process will result in a $ 75.00 fine per semester that will be charged to your student account and potential removal from classes according to state law.
If you have any questions regarding immunization records, please call the Wellness Center at (708) 524-6229.
The policies listed below represent an abridged version of the IT policies. Click here for a detailed list of all IT policies and procedures.
E-MAILDominican University email is an official form of communication from the university. Students are responsible for communication sent from the university to their email account. Staff, faculty, and students are expected to check their official e-mail address on a frequent and consistent basis in order to stay current with University communications. All student records are established so that their Dominican email address is the first used by all university systems.
Student email is hosted by Microsoft Office 365 Student emails are formed by your username and “@my.dom.edu”.
You may have your email electronically redirected to another email address; however, if you use email redirection from your DU email address to another email address (ex: @gmail.com), you do so at your own risk. The University will not be responsible for the handling of email by outside vendors.
It is up to you to take the steps that may be necessary with your personal email account to allow for the receiving of email forwarded from their dom.edu email account. These steps may include, but are not necessarily limited to, adding the dom.edu address to a ‘safe-senders’ list and/or adjustment of any spam filters. Having email redirected does not absolve anyone of the responsibilities associated with communication sent to their official email address.
As a Sinsinawa-sponsored institution, Dominican University prepares students to pursue truth, to give compassionate service, and to participate in the creation of a more just and humane world. Translating Dominican’s twin values of veritas and caritas into practice requires that each person who studies, teaches, works, or lives within the university community, as well as all those with whom we interact, be respected, and cared for as a unique individual, within an environment that affirms our shared humanity and pursues the common good.
In support of this commitment, students, faculty, and staff at Dominican University are provided with the option to identify themselves using a lived first name different than their legal first name within select university systems.
· Legal First Name: A legal first name is the first name a person uses for official governmental documents, such as licenses, passports, and tax forms.
· Lived First Name: A lived first name is an alternative to the individual’s legal first name as designated by the individual in university systems.
Declaring a lived first name can be an important part of a person’s identity, especially as it relates to affirming one’s gender identity, and the University recognizes that students or employees may want to use a name that is different from their legal first name.
Dominican University's lived first name policy allows any student or employee to identify a lived first name, in addition to the individual’s legal first name, in select DU information systems. Dominican University acknowledges that lived first names and pronouns should be used wherever possible, and as such, lived first names will be displayed in lieu of the legal first name in university systems that do not have a legal first requirement, or in systems that allow for a lived first name by design. Dominican University students and employees must still be able to provide government-issued identification with their legal first names when required.
Lived first name requests may take up to 72 hours (about 3 business days) to process and for university systems to update with your lived first name. We ask that lived first names meet the following guidelines:
How will lived first names be used?
Lived first names will be used in the following systems and records:
Legal names will continue to be used for official University records, including but not limited to:
Legal Name Changes:
Students who legally change their name must submit official name change documentation to Stars Connect. Employees who legally change their name must submit official name change documentation to Human Resources.
Legal name change process in Cook County, IL
Starting a case to change your name through Illinois Legal Aid
We welcome your feedback:
Dominican University is committed to improving our practices around inclusion and equity, please send any questions or concerns related to the lived first name policy to the Vice President for Diversity, Equity, and Inclusion, firstname.lastname@example.org .
If you believe your name is being incorrectly used, please reach out to the Dean of Students, email@example.com.
A student shall be deemed missing when it is reported that the student has been absent from the University for more than 24 hours without any known reason. All reports of missing students should be directed to Campus Safety to begin an investigation. The report of the alleged missing student and any information related to the investigation is maintained confidentially, will be accessible only to authorized campus officials, and may not be disclosed, except to law enforcement personnel in furtherance of a missing person investigation.
If a missing student is under the age of 18 years of age and is not an emancipated minor, the Dean of Students is required to notify the parent or guardian of the missing student, as well as any additional contact person designated by the student, no later than 24 hours after the determination by Campus Safety that the student is missing. Regardless of whether the student has identified a contact person, is above the age of 18, or is an emancipated minor, Campus Safety will notify the River Forest Police no later than 24 hours after it determines that any student is missing.
Off Campus Travel
With the close proximity to Chicago, Dominican recognizes the great opportunities for students to travel off-campus. In order to ensure the safety of students, please abide by the following procedures:
General Off Campus Travel Policies
Overnight Off Campus Travel Housing Policies
Off Campus Travel Transportation Policies
The university is committed to fostering a work and educational environment free of bias-motivated offensive conduct, racial and ethnic harassment, discrimination, and hate crimes. The university prohibits any member of the community, including faculty, staff, administration, students, or visitors to campus whether they are guests, patrons, independent contractors, or clients from discriminating against another person or member of the university community. One Process prohibits such conduct in accordance with federal and state laws including Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, and the Illinois Human Rights Act. One Process policy to all employees, students, vendors, and outside guests and applies equally to all members of our community regardless of sex, gender, sexual orientation, gender identity, race, ethnicity, nationality, disability or age of any of the individuals involved.
Please visit One Process for the complete policies and procedures.
Campus Safety is responsible for monitoring vehicles parked on campus. Campus Safety officers patrol the parking garage and parking lots to help create a safe environment. They are also charged with the responsibility of ticketing parking violators and enforcing parking regulations.
The Dominican University parking garage and parking lots are only open to properly registered and permitted vehicles. Please review the full parking policy here.
Parking permit information can be found online.
Dominican University parking tickets are issued for parking violations on campus. The due date for fine payment or appeal is 14 days from the date of the ticket. The amount of the fine may be added to your tuition bill or deducted from your paycheck.
Campus Safety officers will ticket the following violations:
Additionally any vehicle displaying a falsified permit, counterfeit permit, unregistered permit or an unauthorized copy of a permit will be considered in violation of the parking policy and will be ticketed and forwarded to the Student Conduct process.
Parking enforcement is in effect 24 /7 and 365 days a year. Parking at Dominican University is allowed by permit only.
Vehicles receiving a third ticket will have an orange tow warning sticker placed on the driver’s side window. This warning sticker is to inform the vehicle operator that the vehicle is eligible to be towed away at the owner’s expense. On the fourth violation, the vehicle will be ticketed and towed.
The River Forest Police Department also patrols and tickets on campus. River Forest Police generally ticket vehicles blocking fire lanes or throughways and handicapped parking violators. River Forest tickets are completely independent of Dominican University. To appeal, one may have to appear in front of a village hearing officer or in court.
Parking Ticket Appeals
To appeal a Dominican parking ticket, submit a Support Center case. A review board will meet and communicate the outcome to you via your DU email.
Dominican University is committed to the free and open discussion of ideas and opinions. As part of its dedication to active citizenship, the university encourages students, faculty, and staff to exercise their civic rights to participate as individuals in the political process.
Dominican University is also a non-profit, private institution of higher education whose activities are regulated in part by Section 501(c)(3) of the Internal Revenue Code*. As such, the University is explicitly prohibited from participating in or attempting to influence campaigns for any elective public office or any political initiative (such as a public referendum). The university may not endorse a candidate or ballot proposal, provide or solicit financial or other support for candidates or political organizations, or establish political action committees.
This policy is adopted by the university in an attempt to balance these competing considerations.
Individual Involvement in Campaigns by Faculty and Staff
Members of the University community are free to engage in Political Campaign Activities provided that they do so solely in their personal capacities, without using University resources, and avoid any appearance that they are speaking or acting on behalf of the University. If a faculty or staff member is listed as a supporter of a political campaign or initiative, it must be without mention of institutional affiliation, or with a disclaimer indicating that their actions and statements are their own and not those of the University.
University staff and faculty should not engage in political activity at university functions or through official university publications. No employee should feel pressured by colleagues to contribute to, or perform tasks in support of, a political campaign.
If a member of the faculty or staff is running for political office, no campaign activities should be conducted on campus, in order to avoid the appearance of a university endorsement.
Use of Facilities and Resources
Use of university facilities and resources in support of a political candidate, party, referendum or political action committee (PAC) that could give the appearance that the university is supporting one candidate or position over another is not permitted.
Examples of Prohibited Uses include, but are not limited to:
Statement on Teaching and Academic Freedom
This Policy does not restrict the study or discussion of political issues or the teaching and learning of political techniques or otherwise affect academic activities concerning public policy issues. As a University committed to the pursuit of truth, Dominican affirms the right of its faculty to research any question, no matter how controversial, and to generate new knowledge using the tools of academic disciplines. A faculty member has a right to disseminate new knowledge to professional colleagues, the general public, and to the students. In an instructional setting, academic freedom protects what and how a professor chooses to teach, as long as the ideas being explored remain germane to the subject matter.
The University recognizes the importance of balancing our commitments to academic freedom and freedom of expression with our responsibilities to protect all members of the University community from harassment and intimidation. Dominican University agrees with AAUP’s recognition that “academic freedom is not absolute” within contexts of interpersonal relationships, behaviors, and communications on campus. The University supports AAUP’s Statement on Professional Ethics, which explicitly states that professors must “avoid any exploitation, harassment, or discriminatory treatment of students.” The University extends these ethical principles to all relationships among members of its community and their guests.
Nothing contained in the accompanying policies shall be interpreted as compromising freedom of expression in all its forms—no matter how unpopular or even offensive—to the extent protected by law.
Dominican University supports the following position from the American Association of University Professors’ 1940 Statement of Principles on Academic Freedom and Tenure as it relates to political activity of faculty: “Colleges and university teachers are citizens, members of a learned profession, and officers of an educational institution. When they speak or write as citizens, they should be free from institutional censorship or discipline, but their special position in the community imposes special obligations. As scholars and educational officers, they should remember that the public may judge their profession and their institution by their utterances. Hence they should at all times be accurate, should exercise appropriate restraint, should show respect for the opinions of others, and should make every effort to indicate that they are not speaking for the institution.” If the University believes that a faculty member has not complied with this provision, it may subject the faculty member to disciplinary action as described in Chapter 16, Section C of the faculty handbook. The faculty member may appeal such action in accordance with Chapter 18.
Invitations to External Speakers
Dominican University encourages its campus community to sponsor non-University speakers whose presentation will contribute to the role of the university as a forum for intellectual discussion, debate, investigation, and/or artistic expression. Through this forum, speakers bring to the University an opportunity for students to hear and discuss opposing viewpoints on a wide range of issues. The freedom to express points of view on a wide range of public and private concerns must, however, be subject to reasonable restrictions of time, place, and manner. The right of free speech and expression does not include unlawful activity that, in the judgement of the designee for areas’ academic departments, campus offices, registered student organizations and outside community organizations, would:
Registered Student Organization/Clubs should contact the Dean of Students’ office for specific guidelines on inviting external speakers to campus. Academic and Administrative units should contact their departmental chair/Dean, or respective Vice President, for specific guidelines on inviting external speakers to campus. Please see the University’s Student Involvement Manual for additional information.
If a candidate is invited by the University to speak in a non-campaign capacity or is invited to participate in a public candidate forum on campus, no campaign or candidate shall be permitted as part of the event to: (a) conduct a rally; (b) distribute campaign literature, buttons or banners; or (c) conduct fundraising on campus or using University Resources.
Non-University Groups utilizing University property or facilities for Political Campaign Activity shall be charged standard, published fees for using University facilities, related services by University employees not covered by the published fees, and all expense incurred and paid to third parties by the University as part of the event. The University shall rent facilities to Non-University groups for Political Campaign Activity only after ensuring such use does not conflict with other University facilities use requirements. If facilities are rented to one campaign or candidate, facilities must be made available to all other campaigns and candidates at the same terms and prices. The University may choose not to rent facilities to campaigns or candidates.
Additionally, non-University groups renting facilities for Political Campaign Activities shall: (a) comply with all University requirements concerning use of University facilities by non-University groups including, but not limited to, insurance and security; and (b) make full payment for all services received. No services shall be provided at a reduced rate or at no cost.
If a campaign or candidate is renting space on campus, invited by a recognized student organization, or participating in a public candidate forum, all written materials and advertisements concerning an on-campus appearance of a campaign or candidate shall include the following disclaimer, which must also be announced at the start of an event: (a) the views expressed are those of the candidate or person speaking for the candidate or campaign only; (b) Dominican University does not support or oppose any political candidates; and (c) the name of the sponsoring organization shall be identified.
Promotional materials concerning Political Campaign Activity or a campaign event taking place on campus cannot use Dominican University logos or photos of campus.
Student publications may run editorials expressing the editors’ views on candidates for public office, provided that the publication’s editorial policy is free of editorial control by university administrators or faculty advisors. A statement on the editorial page must indicate that the views expressed are those of the student editors and not those of the university.
Voter Education and Voter Registration Programs
Certain voter education activities (including presenting public forums and publishing voter education guides) conducted in a nonpartisan manner do not constitute prohibited Political Campaign Activity. In addition, activities intended to encourage people to participate in the electoral process, such as voter registration and get-out-the-vote drives, would not be prohibited Political Campaign Activity if conducted in a nonpartisan manner. Voter registration and “get out the vote” drives by university-sponsored organizations must be done on a non-partisan basis (i.e., they may not focus on a particular party or platform).
IRS Guidelines Governing Political Activities by Non-Profits
Dominican University recognizes that an individual’s pronouns are more than a preference — they are forms of self-determination, self-expression, and self-affirmation. The University extends this accommodation to help foster a more welcoming, supportive, and respectful campus climate for all students.
Dominican University's pronoun policy allows any student the option to indicate their pronouns in DU information systems. Dominican University acknowledges that pronouns should be used wherever possible, and as such, pronouns will be displayed in systems that allow for that form of identification. Systems involving government verification may still list a student’s assigned sex at birth. Further, certain systems may not display an individual’s pronouns due to design limitations.
a) Pronouns – A pronoun is a word that refers to either the people talking (like I or you) or someone or something that is being talked about (like she, I, them, and this).
b) Gender Pronouns – The pronouns that we use to refer to people in sentences and conversations
c) Sex Assigned at birth – referring to the biological aspects of an individual as determined by their anatomy, which is produced by their chromosomes, hormones and their interactions
d) Gender - a social construction relating to behaviors and attributes based on labels of masculinity and femininity; gender identity is a personal, internal perception of oneself and so the gender category someone identifies with may not match the sex they were assigned at birth
Places Where Gender Pronouns are Used:
Places Where Sex Assigned at Birth is Used:
Students may designate pronouns they want to use by entering this information in the following section. Students may add, edit, or remove their pronouns at any time.
The following guidelines are provided from Springfield College:
How can I be inclusive in using and respecting gender pronouns?
What if I mistakenly use the wrong pronouns for someone?
Pronouns Dos and Don'ts
We welcome your feedback:Dominican University is committed to improving our practices around inclusion and equity. If you believe your pronouns are being incorrectly used or if you have any questions or concerns related to the pronoun policy, reach out to the Vice President for Diversity, Equity, and Inclusion at firstname.lastname@example.org .
Each student in the residence halls is expected to exercise self-discipline and to respect the rights and privacy of other students. In a community living environment, rules and policies must be observed by everyone in order to maintain the operation of the residence halls, as well as the personal and academic success of all residents.
If a student engages in behavior that violates student life or university policies, an incident report can be filed. Any student or staff member may file an incident report. Students and staff members should inform the involved parties when they are being documented for an incident. Policy violations will be subject to the Student Conduct process, Title IX or One Process.
Appliances and Electrical Equipment
Students may not cook in their room. Electric skillets, broilers, hot plates, toasters and other equipment normally used to cook food are not allowed. For safety reasons, halogen lamps, space heaters, candle warmers, electric blankets, electric sheets or mattress pads, soldering tools and sun lamps cannot be used in student rooms. Students will be held financially responsible for damages caused. Other small appliances, such as coffee makers and popcorn poppers, can be used if the heating element is completely enclosed. Incandescent and fluorescent study lights are allowed. Small refrigerators and small microwaves are allowed. The electrical requirement limits are 120 volts, 60 hertz, 2.5 amps.
No antennas of any type are to be attached to the outside of the residence halls. This includes CB antennas and satellite dishes outside windows of student rooms.
Air conditioners are not allowed in the public areas or private rooms of residents. The buildings are not equipped to handle the electrical needs of such items. Anyone needing a window unit A/C must submit proper documentation to the Accommodations and Disability Access (ADA) office and receive approval prior to installing any air conditioning units. A room assignment may need to be shifted to accommodate the electrical requirements in the building.
Check-In/Out Procedures and Dates
All residents must officially meet with a member of the Student Life staff when checking into a room, when checking out of a room or when changing rooms. Failing to check in and check out is a violation of residence hall policy. Improper check-out will result in a fine of $150 or more. Students not leaving by the closing date will be charged $150/day. Damages or missing items will result in additional charges to the students’ account.
When moving into a room, students must fill out and sign a room condition report indicating necessary repairs, along with a checklist indicating the general condition of the room. When students check out of the room, students will fill out and sign the same room condition report. Students will be held responsible for damages to their rooms during the time they lived there or any missing furniture.
Students may also elect to do an express check out, in which case they return their keys and ID in an envelope provided by Student Life. By selecting this option, students agree that any charges that may be applied at check-out cannot be disputed.
Students must check out either 24 hours after their last final or by noon on the Saturday of winter closing, or 5 p.m. the Friday of spring closing. Any belongings left in the student’s room after the official date of closing becomes property of the university and will be disposed of appropriately. Students may be fined for an improper check-out.
Dates for check-in and check-out are defined by Students Life to align with the terms in the Housing Contract.
Commons areas are available for studying, socializing, meetings and programs. The lounge furniture is not to be removed for use elsewhere. If furniture is missing from a lounge or damaged or unusual cleaning is needed, the hall, floor, cluster, suite and/or wing will be held financially responsible. A charge of $25 per day will be assessed for unauthorized university furniture found in a student’s room. Resident students may not leave any furniture from their rooms or any other personal belongings in any common area of the university, including in the hallway outside their room. Student Life may conduct searches for missing common area furniture at any time.
A kitchen is available for student use adjacent to the Coughlin Commons. Students must supply their own cookware. Any damages in the kitchen will be included in the resident’s damage billing. Residents choosing to use it are expected to maintain the cleanliness of the kitchen. The kitchen may be closed down due to lack of cleanliness.
Courtesy hours are in effect at all times, 24 hours a day. A student should request another resident to alter their noise level if it is disruptive. A student or staff member can document a situation if noise is excessive, including loud music, yelling, etc.
Each resident can have a maximum of three additional individuals in their room at one time, following the guest policy. This includes guests and other residents. If, in the opinion of a university official, the number of people in a room is disruptive to the community or not following community expectations, the individuals may be asked to leave.
Quiet hours are in effect from 10:00 p.m. to 7:00 a.m. Sunday through Thursday and midnight to 7:00 a.m. Friday and Saturday. During these hours, residents are expected to reduce their noise level, both inside and in the vicinity of the residence halls, to a level that will not disturb other residents. During final examinations, the Student Life staff will institute a strictly enforced 24-hour quiet hour policy.
Fish are the only pets allowed in the residence halls, with all roommates’ permission. Spot inspections will be made if there is a probable cause to believe that animals other than fish are living in the residence halls. Aquariums cannot be larger than 10 gallons and must be removed from the residence halls during all breaks. Students who are found to have animals other than fish living in their rooms will be referred to the student conduct process.
Room changes are not encouraged and are not allowed until the third week of the semester. After this time, a room change is warranted only after all residents of the room have attempted to work out any differences. Any resident wishing to change rooms should contact his or her RA who will mediate a conflict resolution meeting. If a room change is still requested, Student Life staff will meet with the students involved to determine a resolution and/or room change. Roommate agreements will be utilized as a tool during mediation conversations and will be revised to meet the changing needs and expectations in the resident’s shared space. Students must follow proper check-out and check-in procedures when changing rooms. If a student changes a room without authorization from the Office of Student Life, they are subject to a fine.
For room changes that are mutual swaps and agreed upon by all parties, students need to fill out the room change form from the Student Life website. For students whom are unhappy with their current room and would like to change rooms, they can go on the wait-list, also available on the Student Life website. Student Life will review the wait-list periodically each semester. For any students switching rooms at the semester break, all room changes must be completed prior to leaving campus in December. Room change requests will not be accommodated after March 31, 2023 unless there is an emergency or safety concern approved by Student Life.
Rooms should be in the same general condition when residents move out as when they moved in. Residents should be careful not to cause any permanent damage to their rooms.
If a resident damages his or her room, the Student Life will bill the resident’s account for the damage, replacement and labor cost. Student Life has discretion with regard to billing students for damages and improper check out. Final charges for damages will be assessed after check-out and cannot be appealed after June 15, 2023.
Students may not make permanent structural changes in their rooms. This includes painting, wallpapering, wallpaper borders, attaching loft panels and paneling. Residents are asked to use masking tape to fasten pictures and posters to the walls. Glued picture hooks, nails, and/or scotch tape are not permitted. Waterbeds are not permitted. Lighted signs, alcoholic beverage or drug related signage, alcohol container displays, and street or public works signs are not permitted and will be considered stolen property. Window screens must remain in place and closed at all times. Residents may be charged for screens that are not in place.
The outside of a room, including doors and windows, is considered a common area. Displays offensive to others or decorations that are a fire hazard are prohibited. Nothing is permitted to be visible in the windows, hanging or attached outside the window.
Student Life has the authority to move a resident into a double room that is being occupied by only one person. First-year students are rarely allowed to occupy single rooms. First-year students will be consolidated into double rooms if at all possible. Any student who has been assigned to a double room as a single may be assigned a roommate at any time. Advance notice will be given to those students, when possible.
Room Entry, Room Search and Confiscation
Students can expect to have a reasonable degree of privacy in their residential spaces and in the community at large. However, when circumstances warrant, Campus Safety Officers and Student Life staff are authorized to enter a student's room. Circumstances warranting entry relate to safety, security, health, legal, student conduct, or general well-being concerns. Students are expected to cooperate with those conducting a search and/or carrying out their duties associated with room entry. Reasonable effort will be made to ensure that the student whose room or property being searched is present. If a student(s) is present and does not permit a search, Campus Safety will inform the student(s) that local law enforcement may be contacted and an involuntary search may be conducted. If the student is not present, the student will be notified in writing of the search, the reason for the search, and its outcome.
Campus Safety personnel and/or Student Life staff may enter rooms when staff has reasonable cause in the following circumstances:
Scheduled room inspections will occur before breaks and after the halls have closed. These inspections are conducted to ensure that building maintenance, safety, sanitation and property control requirements are being followed. The Director of Student Life and/or their designee will notify students of a room inspection explaining how to properly prepare the room. Failure to prepare one’s room is considered a violation of policy.
An unscheduled room inspection may happen at any time. Students should be aware that any items prohibited by law or university policy may be confiscated and the incident will be referred to the Student Conduct process.
If a student leaves belongings in their room after they move out of the residence halls, those items become property of the university and the student will be charged an improper check-out fee.
Students are not allowed to use any type of sporting equipment in the residence halls, including student rooms, hallways, lounges, stairwells and restrooms. Wearing cleats, roller blades or skates is not permitted in any building. Dribbling, kicking, or other playing of balls/athletic equipment is also prohibited.
Thefts should be reported to campus safety staff immediately. Doors should be locked at all times and personal belongings should not be left unattended. Dominican University does not accept any responsibility for loss or theft occurring in the halls. Residents are financially responsible for all damage and loss of university property. Students are encouraged to obtain renters’ insurance policies. If students would like the River Forest Police called for an alleged theft, they can make that request to the Campus Safety staff.
Vacation and Break Housing
Residents are expected to vacate the residence halls during break periods. Dining, recreational and other university services may not be available during university break periods. Students who receive permission to stay during school breaks may be assessed a housing charge and may be required to participate in a university meal plan.
At the end of each semester, all students must officially check out of the residence halls within 24 hours after completing their last final examination or by the time the residence halls officially close, whichever occurs first.
Since students receive the university schedule at the beginning of each year, travel plans must be made accordingly. Extensions to arrive prior to the start of a semester or stay after will not be given readily. Early arrivals or drop-offs will only be made in special situations.
As outlined in Dominican University’s One Process policy, Dominican University provides reasonable accommodations for qualified students with disabilities. The University allows individuals with Service Animals access to buildings on campus, including University Housing. The University will allow qualified students with disabilities to have Emotional Support Animals (ESAs) in University Housing on a case-by-case basis according to the policy outlined below.
Per Titles II and III of the Americans with Disabilities Act, Dominican University allows a person with a disability to be accompanied by a service animal in all places where students and members of the public are permitted to go, except where animals are specifically prohibited due to a health or safety hazard. Service animals are defined as dogs (and in some cases miniature horses) that are individually trained to do work or perform tasks for people with disabilities. Examples of such work or tasks include guiding people who are blind, alerting people who are deaf, pulling a wheelchair, and alerting/protecting a person who is having a seizure. The provision of emotional support, well-being, comfort, or companionship do not constitute work or tasks for the purposes of defining a service animal. The work or task the animal has been trained to provide must be directly related to the person’s disability. Additionally, service animals must be fully trained before entering Dominican University classrooms or housing. Commuter and Resident students with service animals should contact the Coordinator for Accommodations and Disability Access in the Academic Success Center, located in the Learning Commons on the 1st floor of the Rebecca Crown Library to ensure your needs are met on campus.
Emotional Support Animals (ESAs)
Per the Fair Housing Act, Dominican University provides reasonable accommodations for a
student with a disability to have an emotional support animal (ESA) in University housing. An ESA is an animal that is necessary to afford a person with a disability an equal opportunity to use and enjoy a dwelling when there is an identifiable relationship or nexus between the person’s disability and the assistance the animal provides. An ESA is prescribed to an individual with a disability by a health care or mental health professional and is an integral part of a person’s treatment process. Emotional support animals include species other than dogs and miniature horses, but are typically limited to common household animals. Multiple animals, exotic animals, insects, and farm animals are not typically considered reasonable accommodations at Dominican University. Emotional distress resulting from having to give up an animal because of a “no pets” policy does not qualify a person for an accommodation under federal law. Emotional support animals are generally only allowed within a student’s residence in University housing. Requests for an ESA as a reasonable accommodation for a documented disability should be made to the Coordinator for Accommodations and Disability Access in the Academic Success Center, located in the Learning Commons on the 1st floor of the Rebecca Crown Library.
Requirements for Service and Emotional Support Animals in University Housing
Students must first contact Accommodations and Disability Access:
Students must then provide information to the Office of Student Life:
Students must provide health information on the approved animal each year:
Students with service animals or emotional support animals in student housing are required to submit an up-to-date certificate of health and immunizations to the Office of Student Life (email@example.com) each year they will reside in university housing. Failure to do so before the 1st week of a new academic year will result in a warning. Students will then have two weeks to submit the necessary records before they will be required to remove a service or emotional support animal from campus housing.
No animal is permitted in university housing that:
1. Has not been approved as an accommodation by Accommodations and Disability Access
2. Is out of control or not housebroken
3. Poses a direct threat to the health or safety of others
4. Would cause substantial physical damage to University property or the property of others
5. Would pose an undue financial and administrative burden
6. Results in a fundament alteration of the University’s program(s)
Students in housing will annually sign an Agreement which articulates expectations, which include the following.
If a requested accommodation is not approved, or a student is required to remove a service or
Emotional Support Animal (ESA) due to a violation of the Service and Emotional Support Animal Agreement, the student may attempt to work with the Accommodations and Disability Access Coordinator informally to resolve the complaint. If the informal process is unsuccessful or if the student does not wish to use it, a formal grievance may be initiated. All formal grievances should be submitted via Dominican University’s One Process Policy.
Dominican University provides several means by which student complaints and grievances may be addressed. In all cases, students are advised to put their complaints in writing and carefully document the events that led to the complaint or grievance. For complete information go to: http://www2.dom.edu/about/concerns-and-complaints.
All students are required to keep their student information (name, address, phone number, etc) up to date in their student record maintained through Stars Connect. This includes submitting a local address if living off campus and not in your permanent home.
The use of tobacco products is prohibited at all times while on Dominican University property.