Scheduling

Course Scheduling

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Annual Scheduling

Preliminary course scheduling for upcoming fall, spring, and summer courses is completed by department chairs/program directors in Ad Astra, the web-based tool developed for this purpose (the Ad Astra link is also available on the left-hand menu). The Office of the Registrar creates course sections for the upcoming fall, spring, and summer terms based on the previous year's schedules. Chairs/directors can then edit those offerings (days/times, instructors, delivery method, etc.) using Ad Astra before submitting them to their college for approval.

Chairs/directors can use the recommendations within Ad Astra based on historical enrollment to modify the number of sections planned for a particular term. Courses with a blue flag indicate a top candidate for adjustment. Chairs/directors should move courses from Evaluate to Review (classic view) or from Chair to Associate Dean/Division Coordinator Approve (new experience)

Associate Deans/Division Coordinators approve the proposed schedule and advance the courses in the workflow to Approve (classic view) or Ready to be entered into J1 (new experience). 

The Office of the Registrar will enter the modifications into J1 and note the courses as Scheduled (classic view) or Registrar Review Hourly Distribution (new experience). The Office will then run the hourly distribution report and request any adjustments be made to ensure alignment with the schedule grid and distribution across the day by hour. 

Courses needing final details will be set to the Ready for Chairs to make final revisions status (new experience). Chairs will advance to Final Version for J1 Entry. Office of the Registrar will update in J1 and set the status to Published.

The following documents are available in the Scheduling Documents section of this page and should be consulted by anyone who will be editing sections for the upcoming terms:

  • Academic Building Instructions
  • Academic Schedule Review and Approval Procedures
  • Scheduling Parameters should be consulted for guidance on distribution and scheduling grid.
  • The Schedule Grid document provides a graphic representation of the established meeting patterns for day-time classes on the main campus.
  • Please refer to the scheduling grid when selecting meeting times. 

Once scheduling is complete, use the Preview Schedule Before Publishing report to review the unpublished schedule for upcoming semesters. The report takes time to load and can either be viewable through the browser or run directly in spreadsheet format.

Scheduling Documents

Get help using 'Scheduling Documents'

  • Annual Scheduling Fall, Spring, Summer

    Annual scheduling ensures a predictable schedule aligned with the appropriate degree plan for students for all academic terms (e.g. Fall 2026, Spring 2027, and Summer 2027) to maintain degree velocity and produce productive credits. 

    Goal: For the 2026-2027 academic year, build and publish an annual schedule for all three semesters on or before March 2, 2026. 

    Registration impact: This coming April 2026, students will register for summer 2026 and fall 2026. In November 2026, students will register for spring 2027 and summer 2027. Future conversations will address what will be needed for students to be able register for fall 2028, spring 2029, and summer 2029. 
    Academic Schedule Building Instructions
    Required
    Academic Schedule Building Instructions.pdf
    Scheduling Parameters
    Required
    Scheduling Parameters AY 2026-2027.pdf
    Academic Schedule Review and Approval Procedures
    Required
    Academic Schedule Review and Approval Procedures.pdf
    Registration Monitoring and Reporting Tool Training
    Required
    New Registration Monitoring and Reporting Tool Training Document FINAL.pdf
    While focused on a reorder icon, press the Enter key or spacebar to "select" the icon. While a reorder icon is selected, pressing the up and down arrows will change the order of the selected item within the list. Pressing Enter key or spacebar again will drop the selected item at that location in the list.

  • Schedule Development Process

    Schedule Development Process
    Required
    Schedule Development Process - Dominican Univerisity.pdf
    While focused on a reorder icon, press the Enter key or spacebar to "select" the icon. While a reorder icon is selected, pressing the up and down arrows will change the order of the selected item within the list. Pressing Enter key or spacebar again will drop the selected item at that location in the list.

  • Summer Course Offering Form

    While focused on a reorder icon, press the Enter key or spacebar to "select" the icon. While a reorder icon is selected, pressing the up and down arrows will change the order of the selected item within the list. Pressing Enter key or spacebar again will drop the selected item at that location in the list.

  • Summer Course Offering Form

    While focused on a reorder icon, press the Enter key or spacebar to "select" the icon. While a reorder icon is selected, pressing the up and down arrows will change the order of the selected item within the list. Pressing Enter key or spacebar again will drop the selected item at that location in the list.

  • Summer Course Offering Form

    While focused on a reorder icon, press the Enter key or spacebar to "select" the icon. While a reorder icon is selected, pressing the up and down arrows will change the order of the selected item within the list. Pressing Enter key or spacebar again will drop the selected item at that location in the list.

  • Summer Course Offering Form

    While focused on a reorder icon, press the Enter key or spacebar to "select" the icon. While a reorder icon is selected, pressing the up and down arrows will change the order of the selected item within the list. Pressing Enter key or spacebar again will drop the selected item at that location in the list.
While focused on a reorder icon, press the Enter key or spacebar to "select" the icon. While a reorder icon is selected, pressing the up and down arrows will change the order of the selected item within the list. Pressing Enter key or spacebar again will drop the selected item at that location in the list.

RCAS Courses

Fall 2017 and Later

BSB Courses

Fall 2017 and Later

BCHS Courses

Fall 2017 and Later

CASS Courses

Fall 2017 and Later