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Housing Contract - terms and conditions 2017-18

Dominican University

 

Housing Contract 2017-18

Office of Residence Life (708) 524-6217

dom.edu/reslife

reslife@dom.edu

Dominican University

7900 West Division Street

River Forest, IL 60305

 

 

 

Dominican University

Office of Residence Life Housing Application

Terms of Contract and Conditions of Occupancy

 

Thank you for your interest in living in the residence halls at Dominican University. Please read these terms of contract and conditions of occupancy carefully before you complete the Residence Life housing application. The university reserves the right to revise the housing application and terms of contract and conditions of occupancy without notice.  Prices are subject to change.

 

Keep these terms of contract and conditions of occupancy for your reference.  The application fee is $200 for new students (this includes incoming first-years, new transfers, and new graduate and post-baccalaureate), and $50 for returning students. This deposit is separate from the tuition deposit and acts as an advance payment of room and board charges. The housing application and deposit must be submitted concurrently. The application is not complete and will not be processed until both are received and verified. The deposit is non-refundable, and the contract is binding after the following dates:

 

Fall Semester             June 1, 2017

Spring Semester        December 1, 2017 (if applying for spring semester only)

 

The term of this contract is for one academic year. Both room and board (meal plan) are included. All on-campus residents must purchase a meal plan. For the purposes of this contract, “student” refers to a full-time Dominican University resident student.  All students must be enrolled full-time for the semester/academic year for which they are applying before housing may be assigned.  For undergraduate student, 12 credit hours are necessary for full-time status; nine hours are required for graduate students.

 

If you have any questions or need more information, please call the Office of Residence Life  at  (708) 524-6217 or visit dom.edu/reslife.

 

  1. Occupancy
  2. The student’s right to occupy the space assigned will begin no earlier than 9:00 a.m. on August 28, 2017, and extend to May 5, 2018. Students involved in Candle and Rose and/or commencement ceremonies may be permitted to stay until 5:00 p.m. on May 6, 2018.

 

  1. Students are not permitted to stay in the residence halls during university holidays or between semesters. Students must vacate the halls within 24 hours of their last final exam.

 

  1. University and/or Residence Life staff may periodically enter in students’ rooms and living spaces for appropriate university purposes. Prior notice does not need to be given.

 

  1. All students are required to select a meal plan and provide emergency contact information at move-in.

 

  1. A student’s meal plan for the entire academic year is chosen at the time of the application. Any student who wishes to alter his or her meal plan must notify Dining Services at (708) 524–6446 or at diningservices@dom.edu.

 

  1. All students are required to set up and maintain their Dominican University email accounts. Students are responsible for all information sent to and from their email accounts. Students are also required to set up their Dominican University voicemail. Email and voicemail are available at no additional charge to the student.

 

  1. Students choosing to live in Power Hall, fourth floor, north wing, agree not to consume/possess any alcohol, illegal drugs, or nicotine products. Should students violate this agreement, they will be subject to immediate removal from their room assignments and a fine of up to $500. All students proposing to live in a Murray Hall suite together must have a cumulative GPA of 2.75 at the time of application; agree to be substance-free (no use of alcohol, illegal drugs, or nicotine) if living on the 3rd or 4th floor of Murray; and agree that if three in-violation findings in student hearings occur during the academic year; among any combination of suite residents, all will be moved to different rooms. The suites must be kept at required occupancy  at all times.

 

  1. All students must attend a mandatory diversity education session. Failure to do so may result in monetary fines, loss of room selection privileges, or other consequences determined by the Dean of Students Office.

 

  1. All students must follow a care plan, if administered one, by the Dean of Students and/or one of her/his designees. Students failing to adhere to a care plan are subject to dismissal from the residence halls and other possible disciplinary actions.

 

  1. Assignment of Room Space
  2. The student agrees that the occupied room space will be assigned by the Office of Residence Life. The Office of Residence Life will attempt to give students their preference of room.

 

  1. The Office of Residence Life agrees to make room assignments in accordance with the following criteria and in the order of importance set forth below:

 

  1. No assignment will be made until the Office of Residence Life has a completed contract and receipt of a $200 housing deposit from incoming students ($50 housing deposit from returning students). If the student is not in good standing financially, academically, or judicially with the university, housing may be refused. Additionally, all students must be registered full-time before receiving a housing assignment. The housing deposit is an advance payment of room and board charges and is non-refundable after June 1, 2017.

 

  1. Preference in assignments is given to students returning to the residence halls in order of class status, as determined by credit hours earned at the time of application. Commuters are then allowed to enter the housing process by the same determination. A certain number of rooms are set aside for first-year students and assigned on a first-come, first-served basis, based upon the date the signed housing application and housing deposit are received. Students are not guaranteed on-campus housing, regardless of class status.

 

  1. Dominican University is committed to placing as many first-year students with roommates as possible. Contact information provided on the housing application will be shared with the assigned roommate.

 

  1. A student may provide a request for assignment of a specific roommate, which may be honored upon mutual request.

 

  1. A student with a conduct record at Dominican University may receive a lower priority number in the room selection process.

 

  1. The Office of Residence Life reserves the right to reassign students at any time. A student may be removed from residence at any time if the university decides the student’s presence is unhealthy for the community and/or if the student is arrested by a law-enforcement body.

 

  1. All students must comply with all policies and procedures as stated in the Student Handbook and other standards of conduct established in other university materials and/or publications.

 

  1. Murray suites must always maintain their required capacity. Should a suite drop below capacity, the remaining residents will have two weeks from the date they drop below capacity to have a new student move in. Should a suite sustain a vacancy for longer than two weeks, those students may be dispersed.

 

III. Facilities and Room Space

  1. Students will be provided with furniture deemed to be essential. All furniture provided to the student must remain in the room at all times. All students will have equal rights to use the lounge areas and passageways.

 

  1. Any furniture removed from a student’s room or other items left in common areas, such as hallways and lounges, will result in fines of up to $50 per student in the wing or floor where items are placed and/or left behind. All furniture in students’ rooms upon arrival must be present when students depart, and rooms and furniture cannot be altered in any way or taken apart at any point. Students cannot remove furniture from their rooms at any time, or place common area and/or lounge furniture in their rooms. Any missing furniture will be charged to the student’s account. University staff cannot bunk or unbunk beds.

 

  1. Students may not bring personal air conditioners for any reason unless approved by both the Dean of Students and Physical Plant. All air conditioners must fit the guidelines stated by the university and cannot exceed 5000 BTU. A student’s assignment may be altered to accommodate his or her air-conditioning request. A physician's note must be sent to the Dean of Students Office. Students are responsible for installing and uninstalling their own air conditioners.

 

  1. Dominican University is not responsible for students’ belongings, including, but not limited to, damage from vandalism, theft, water, and fire. The university strongly encourages students to investigate parents’ or guardians’ homeowners’ insurance coverage or buy their own renter’s insurance.

 

  1. The last date to dispute any charges accrued from residence hall closing is February 15, 2018, for winter closing and June 15, 2018 for spring closing.

 

  1. Voluntary Termination

The housing application is a binding agreement. The terms of this contract and conditions for occupancy are for one academic year (from August 28, 2017, to May 5, 2018). The student must fill out the contract cancellation form online to break the contract.

 

  1. Incoming first-year and transfer students may cancel their contract without paying the $375 contract-breakage fee if they cancel by August 28, 2017.

 

  1. For spring 2018, any resident students who cancel their housing contracts prior to December 1, 2017 will pay no penalty. A $100 late fee will be charged to students who cancel their contracts between December 1, 2017 and January 1, 2018. A $200 late fee will be charged to students who cancel their contracts between January 1, 2018, and January 10, 2018.   After January 10, regular cancellation fees apply, according to the tuition refund schedule.

 

  1. Students will be charged for housing expenses until the time of check-out.

 

  1. Any student who fails to comply with the outlined contract cancellation and/or check-out procedures may be subject to an improper checkout fee.

 

Voluntary Termination and Refunds – When the Student Accounts office has received notice of withdrawal from the Office of Residence Life, housing and dining charges will be charged according to the schedule shown below.

  1. Notification of cancellation up until first week of classes: $375 contract breakage fee
  2. Notification during second week: 20% housing/dining charge
  3. Notification during third week: 40% housing/dining charge
  4. Notification during fourth week: 60% housing/dining charge
  5. Notification during fifth week: 80% housing/dining charge
  6. Notification after fifth week: 100% housing/dining charge

 

(Please note housing deposit is non-refundable.)

 

  1. Involuntary Termination
  2. The university may terminate this contract should any of the following conditions be met (additional charges may apply):

 

  1. The student is no longer enrolled as a full-time student at the university.

 

  1. The student fails to pay current room and board charges as shown on billing.

 

  1. The student fails to discharge all previous indebtedness to the university two weeks prior to the contract start date.

 

  1. The student violates any current provision in the Code of Conduct published in the Student Handbook or other standards of conduct that may appear in other university literature.

 

  1. The student violates any other regulation or university policy that is deemed harmful to the general welfare of the university. In such case, the student will still be responsible for any remaining room and board charges after removal.

 

  1. The student fails or refuses to admit an officer or agent of the university for an inspection or search of the room conducted pursuant to the room entry and search policies that appear in the Student Handbook or otherwise undertaken in conformity with law or with the direction or order issued by and within the authority of any office of the university.

           

  1. The student habitually fails to maintain his or her assigned room space in a reasonable state of cleanliness and order.

 

  1. The student fails to check in with the Office of Residence Life to claim the room space assignment by noon on the first day of classes of each term.

 

  1. The occurrence of events which are beyond the reasonable control of the university render performance by the university either impossible or impractical.

 

  1. The university reserves the right to require students to withdraw from the residence halls if their physical or emotional status requires more care or support than can be provided by the university. The decision to require withdrawal from housing will be made at the discretion of the Director of Residence Life (or his/her designee(s)) in consultation with appropriate university administrators.

 

  1. Upon notice to the student, the Director of Residence Life (or his/her designee(s)) may terminate this contract for any such breach of contract described above, regardless of any action or inaction taken by the Office of Residence Life. The student agrees that upon ­written notice of involuntary termination of the contract, the student will vacate the room within a period of time to be specified by the Director of Residence Life and will pay all charges deemed by the university to be due.

 

  1. If, in the sole discretion of the university, matters beyond its control have made it impossible to continue effective instruction on the campus and the majority of campus activities are suspended, the Office of Residence Life may terminate this contract at any time after such activities are suspended. In such case, students will become entitled to a refund or credit equal to that portion of room and board charges representing the cost of the residence hall operation that will be saved because of such termination.

 

Housing at Dominican University

 

The residence halls serve as an extension of your academic community. As a member of the Dominican University residential community, you will have many opportunities to enjoy the living environment, which is designed to enhance your growth and development. We will make every effort to help you feel at home while you live in the residence halls. Opportunities exist for you to participate in the Resident Student Association, intramurals, service activities, and study groups. Like most experiences, the more you put into your life in the residence halls, the more you will gain.

 

Most incoming first-year students live in double rooms in Murray or Coughlin Halls. Murray, Coughlin, Mazzuchelli, and Power Halls are located on the Main Campus at 7900 West Division Street in River Forest.  Aquinas Hall is located on the Priory Campus at 7200 West Division Street in River Forest.  All rooms come with a bed, desk, chair, bureau and/or wardrobe, cable television port, internet access, and telephone.

 

Aquinas Hall

Aquinas Hall has single-occupancy rooms. Some rooms come with private baths, and those are primarily reserved for graduate and post-baccalaureate students at a higher cost.   The bathrooms are community-style bathrooms.  There are laundry facilities in the basement.  There are no dining facilities on the Priory Campus where Aquinas Hall is located.

 

Murray Hall

Murray Hall features double-room clusters (two double rooms sharing a common bath) and suite-style living options. Rooms include air conditioning. The suites come with common area furniture for the living rooms, as well as a sink, refrigerator, and microwave in the kitchen. There are lounges and laundry facilities on the second, third, and fourth floors. There is a community kitchen as well.

 

Coughlin Hall

Coughlin Hall has mostly double-occupancy and some single-occupancy rooms. The bathrooms are community-style bathrooms. The first floor is an all-female floor.

 

Mazzuchelli Hall

Mazzuchelli Hall has single-occupancy rooms. The bathrooms are community style bathrooms.

 

Power Hall

Power Hall has single-, double- and triple-occupancy rooms. There are community-style bathrooms.  A community lounge with cable television is located on each floor. Power Hall also offers a wing for substance-free living where students are prohibited from using illegal drugs, including alcohol or  nicotine.

 

For more information, contact the Office of Residence Life  at (708) 524-6217 or reslife@dom.edu.

On the web: dom.edu/reslife

Dominican University does not discriminate on the basis of race, color, gender, religion, national or ethnic origin, disability, age, marital status or sexual orientation.

 

 

Room Dimensions

Room sizes vary. Dimensions are given in width-by-length format.

Mattress size: single/twin 36” x 76/80” (different sizes - random)

Mattress sizes vary in each room.  It is recommended measurements are made at move in and purchases be made later.

 

Aquinas Hall

Single room: 9'3" x 11'1"

Closet:             2'7" x 8'; depth 2'

Window:         3'11" x 5'2.5"

Double room:            10' x 15'

 

Murray Hall

Double cluster room: 170-180 sq. feet (dimensions vary)

Suite bedrooms:

(single or double) 160-170 sq. feet (dimensions vary)

Closet:             8'4" x 10'; depth 2'

Window:         2'3" x 5'9"

 

Coughlin Hall

Single room: 14' x 8'4"

Double room:            11'5" x 14'

Closet: 2'8" x 6'; depth 1'10"

Window: 2'7" x 5'3"

 

Mazzuchelli Hall

Single room:    90-100 sq. feet

                       (dimensions vary)

Closet:            Various; depth 4'

Window:         4' x 7'

 

Power Hall

Single room:  8' x 12'

Double room:            12' x 13'

Triple room:  19'3" x 16'4"

Closet: 4' x 6'; depth 1'10"

Window: 4' x 7'

 

 

Items to Consider Bringing

The following lists are not exhaustive or universal.  Talk to your roommate  to determine who is going  to bring the larger items  on this list so you do  not have duplicates.

alarm clock

area rugs

bedding: sheets, blankets, comforter

cleaning supplies

compact tool kit

crates/plastic storage boxes

cups/plates/utensils

DVD player

ethernet cord

fan

first aid kit

flashlight

food/snacks

hangers

iron/ironing board

laundry basket

laundry detergent

mini-fridge and/or microwave not exceeding electrical requirements below

mirror

pillow

power strip

robe

school supplies backpack

sewing kit

shower caddy

shower shoes

stereo/headphones

television

toiletries

towels

trash can

 

Items Not Allowed for Safety/Health Reasons

Air conditioners

any appliance that requires more than 120 volts, 60 hertz, or 2.5 amps

any appliance with an exposed heating element

any tobacco product

candle warmer

candle/incense

coffee makers

electric skillets/broilers  

fog machines

George Foreman grills

halogen lamps

hookahs

indoor grills

pets (fish OK)

space heaters

toasters/hot plates  

weapons; ammunition

 

 

 

 

Important Documents 

Social Security card for student employment emergency contact information

insurance information

passport

 

 

 

 

 

           

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