Jenzabar University

1. The faculty will be given a list of committees, along with a description of what each committee does and its approximate workload. Informative workshops will be held in the spring semester. Preference sheets will be made available online to all faculty members (and made available at the workshops).

2. All eligible full-time faculty members of the Academic Council will rank their preferences for each of the committees; each faculty member will do this for all thirteen committees (with 1 for their first choice, 2 for the second choice, 3 for the third choice, etc.). Faculty members will not rank committees for which they are not eligible (e.g., Department Chairs and Deans cannot list faculty grievances as a choice; untenured faculty cannot list Faculty Appointments or Faculty Grievance).

3. The Election Committee will then create the election ballot by using the first two choices for each faculty member initially. The Election Committee intends to place each faculty member on the ballot in two different places, using that faculty member's first and second preferences, when possible. (See "Assumptions" below, fourth bullet.)

4. The spring election will be held with the faculty voting for the committee representatives.

5.  If a faculty member is elected to two committees, he or she will be placed using his or her higher committee ranking preference, and the faculty member with the next highest vote total will be elected to the other committee.

6. For committees that have vacancies, any non-elected eligible faculty member who has ranked the (vacant) committee at least third, will be placed on the committee. If the number of non-elected faculty who have ranked the committee third exceeds the number of vacancies, the faculty representative for that committee will be chosen by lot.

7. If committees yet have vacancies, the above process will be repeated for the fourth, fifth, sixth preferences, etc. Those who fail to submit a preference sheet by the published deadline will be assigned by lot to a committee that lacks appropriate membership. Faculty will not be assigned to committees for which they are not eligible.

Assumptions:

• Each faculty member will serve on only one elected university committee (though some may serve on other committees by nature of their department, discipline, or school responsibilities).

• In extenuating circumstances (in future elections) Deans may solicit that for one year a faculty member remain off the nominating ballot if at the end of his or her current committee term.

• Faculty will be well informed about committee service, and the new committee model will provide adequate representation for each of the university committees.

• All faculty members will be given the opportunity to rank committee service by their own individual preferences; however, preference rank may not guarantee ballot placement.

• Only one (spring) election will be held in an academic year for the elected university committees.

•Some committee positions will-be filled by lot as stipulated in the election procedures.

• Future elections will involve fewer faculty vying for fewer committee vacancies, thus streamlining the election process.