Content

Required infromation

All personal pages should include:
·         The author's name
·         E-mail address
·         The last date content was modified or updated

Confidential and sensitive information

Student Data and Personal Information

Web publishers are required to use all information, in particular confidential or personal data, in accordance with university policy and to obtain permission when required. Any published information must be in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended. As a general rule, check with the Registrar before placing any student data on the university's public web server. 

Personal information (home addresses and phone numbers, age, etc.), about faculty and staff members is also confidential and should be treated accordingly. When in doubt, ask the faculty or staff member about having their information posted.

Photos of minors require written permission or a completed Dominican University release form signed by a parent/guardian.

Advertising and fundraising

Dominican University’s web site shall not be used to advertise or sell any non-university products or services. “Advertising” means that payment or in-kind gifts are received in exchange for a link or brand placement on a Dominican web page.

Links and logos of commercial vendors may be made in these instances:
·         A logo or graphic for licensed software, such as Adobe Acrobat Reader
·         A logo or link to a contracted vendor who provides services to the university, such as TIAA-Cref
·         A logo or link to a vendor in limited, specific situations and events, such as to Jostens for graduation regalia. OMC and IT shall determine the appropriateness of such a logo or link.
·         A link that serves an educational or mission-related purpose, and for which there has been no consideration received.
 
Corporate logos should be small and appropriately placed.

DUPAC and related situations
Sponsorships and grant acknowledgements; corporations:

            The logo may be displayed if it is small and appropriately placed on the page, and the acknowledgement of support is clear, leaving no implication of advertising. A link out to the corporation web site is permitted if the link goes to a page that does not feature products, such as the home page or “about” page. Ideal is a page showing community involvement.

            Sponsorships by corporate foundations are acknowledged in the same way; the link goes to the foundation.

            Logos of grant-giving agencies are allowed as well; many grants require the logo be displayed. Also, a link to the agency is permitted as well.

Fundraising

All fundraising on the Web must first be approved by Institutional Advancement and OMC.              

Prohibited material

Groups or individuals creating or sponsoring web pages are accountable for the information they "publish". Certain types of material are prohibited. Areas of concern include but are not limited to:
·         Unauthorized use of copyrighted items such as images, audio or video recordings, text or software.
·         Use of pages for the purpose of private financial gain not relevant to the mission of the university.
·         Presenting obscene or threatening messages.
·         Use of pages to intimidate or single out individuals or groups for denigration or harassment.
·         Use of pages to engage in any illegal activity.
·         Violation of confidentiality laws and university policies on the release of personal information, especially those related to FERPA.
·         Posting of personal photographs of individuals, except from a public venue, without the permission of the individual subject(s).

Compliance

Any individual who is aware of content in violation of these policies should contact the person responsible for the page or the Office of Marketing and Communications.

Minor or accidental infractions may be resolved through informal communications. Users who violate these policies may be referred to the appropriate university officials and subject to university disciplinary action.

Dominican reserves the right to remove or disable any account or remove Web site content that is in violation of these polices.